Begin with examples, not a long keyword list
Choose a few public notices you would seriously consider and a few you would reject. Write a sentence explaining each choice. These examples expose the difference between a capability match and a coincidental word match.
For example, “electrical work within a building renovation” and “supply of electrical components only” may have different value to a contractor. Record that distinction directly instead of excluding the word “supply” everywhere.
Describe capability and delivery separately
List what you build: renovations, civil works, HVAC installations or other scopes. Separately record how you deliver: general contracting, subcontracting, design-build or construction management. Only include methods your firm actually performs.
Describe the types of buyers and facilities you prefer. Schools, hospitals and transit facilities can have different requirements even when the construction trade is the same.
Make the geographic rule operational
A province alone may be too broad. Describe the locations you can regularly serve, travel limits and whether remote projects are acceptable. Tell the reviewer whether the location of the work matters more than the address of the buying organization.
Keep project value preferences as a separate input. If the source does not publish a budget, decide whether the notice should stay for review rather than assuming it falls outside your range.
Complete a one-page profile
Monitoring profile worksheet
- Company website and review contact: __________________
- Main trades and project types: __________________
- Delivery methods: __________________
- Regions and practical travel limits: __________________
- Preferred buyers or facility types: __________________
- Value preferences, if relevant: __________________
- Exclude these scopes, with examples: __________________
- Keep these uncertain cases for review: __________________
- Existing buyer portals and alert subscriptions: __________________
- Digest recipients, time zone and review owner: __________________
Use public notice links as examples. Your first inquiry does not need passwords, confidential pricing or complete bid documents.
Tune with specific feedback
Review the initial shortlist and mark why each questionable notice belongs or does not belong. Distinguish “wrong trade,” “wrong location,” “qualification closed to new suppliers” and “not enough information.” Each suggests a different response.
Version the profile when your business changes regions, adds capability or stops pursuing a project type. Keep the previous decision reasons so you can distinguish a new preference from a search error.
Our pilot starts by confirming a profile and source list with you. Use the pilot request page when you are ready to discuss it.
A practical working guide. For any procurement, follow the current buyer notice and its amendments.
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